Community Relations & Administration Coordinator

ABOUT SOUTHERN GULF ISLANDS TOURISM PARTNERSHIP The Southern Gulf Islands Tourism Partnership (SGITP) is a dynamic and progressive Destination Marketing Organization (DMO) dedicated to creating a regenerative visitor economy in the region. With a mission to steward the vibrancy and viability of an interconnected archipelago, SGITP supports local businesses, connects communities, and works to improve experiences for both visitors and residents in a way that supports social, cultural, environmental, and economic outcomes.
ABOUT THE ROLE Reporting to the Executive Director, the Community Relations & Administration Coordinator helps keep our operations running smoothly. This multifaceted role balances technical administrative tasks with high-touch stakeholder relations. You will act as a key point of contact for our partners, provide vital support to the Board of Directors, and ensure our internal systems are organized and efficient.
WHAT YOU’LL DO General Administration & Operations
● Process invoices and payments, manage banking tasks, and coordinate approvals.
● Develop and maintain accurate administrative records, filing systems, and digital asset retrieval systems.
● Manage the generic inbox, responding to consumer and partner inquiries promptly and professionally.
● Prepare reports and presentations for management and stakeholders.
● Provide occasional assistance with events, project coordination, and grant applications. Community & Stakeholder Relations
● Support, develop, and maintain strong, friendly relationships with stakeholders and partners.
● Track and update stakeholder data via CRM software to document relationships and ensure a consistent partner experience.
● Assist in growing the tourism community by sharing data, sourcing industry opportunities, and creating regular newsletters.
Board Liaison
● Act as the primary liaison for the Board of Directors, responsible for taking meeting minutes and creating and maintaining board folders and documents.
● Perform other related duties that may fall within the scope of the role’s responsibilities as required.
WHAT YOU BRING
● Diploma in Business Administration, Non-Profit Management, or a related field.
● Proven background in office management, stakeholder relations, or as an Executive Assistant. Experience with community-based non-profits is a significant asset.
● A proactive self-starter with a “willingness to learn” mindset, keen attention to detail, and the ability to work independently in a remote environment.
● Excellent written and verbal communication skills with a natural ability to build rapport.
● Must be dynamic, flexible, and highly organized.
● Proficiency in Google Drive is required. Experience with Airtable, QuickBooks, Constant Contact, CrowdRiff, or WordPress is highly desirable.
POSITION DETAILS & REQUIREMENTS
● Fully remote. Candidates must currently reside on Salt Spring, Pender, Mayne, Galiano, or Saturna Island. SGITP cannot assist with housing or relocation.
● Must have access to a reliable personal computer, high-speed internet, and necessary software.
● 10–15 hours/week. Flexible hours Monday–Friday, with a requirement for some overlap with core SGITP working hours.
● Ability to travel for in-person meetings and events approximately 10 days per year. Very minimal evening/weekend work (2–3 times per year).
● Rate of pay: $25-28/hour.
HOW TO APPLY If you are passionate about the Southern Gulf Islands and want to help shape a sustainable future for our region, we want to hear from you.
Please submit your resume and cover letter to info@southerngulfislands.com no later than Sunday, January 25, 2026. Subject Line: Community Relations & Administration Coordinator – [Your Name] Interviews will be held on a rolling basis. We thank all candidates for their interest; however, only those short-listed will be contacted. No phone calls, please.